Assessment Tool User Manual
User Registration
To successfully register for an account to use the Tipu Ake Online Assessment Tool, fill in the required details in the form. Be sure to ensure:
- Your username is no longer than 15 characters,
- Your email address is no longer than 60 characters
- Your passwords match
- You agree to the Terms of Service, and check the checkbox
Click on “Register Now” to register. After successful registration, you will be redirected to the login page.
User Login
To login into the user section of the online assessment tool, fill out the form with your username and password. If you would like your system to remember your password for 30 days, you may check the option; however this will not apply if your browser’s cookies and cache are deleted.
Click on “Login” to proceed to the login page. After successfully logging in, you will be redirected to your profile page (My Profile).
Changing Your Password
If you would like to change your password, navigate to the “My Profile” page by clicking on the “My Profile” link on the top navigation bar.
Click on “Profile Settings” in the “Profile” box
On the “Profile Details” box, click on “Change” next to the password. Type your current, new and repeated new password in the popup box that is displayed next and click “Change” to change your password or “Cancel” to cancel changing your password.
Newsletter Subscription
To stay informed of news related to Tipu Ake, you can sign up for the newsletter by clicking on “Newsletter Subscription” in the “Profile” box. You will be redirected to the newsletter subscription page on a new page. Enter your email address, name, country and check the agreement box and click on “Subscribe”. You will need to verify your email account upon subscription, please check your email inbox for the confirmation email and follow the instructions.
Adding an Organizational Profile & Do Assessment
In order to do assessments, you must create an Organizational Profile, which is a profile which describes for what organization/group/business etc you are doing the assessment for, it’s the top level profile which will house all the assessments (which will be defined by function type).
To add an Organization Profile, click on “Add Organization Profile” on the top navigation bar.
On the following page, enter your Organization Profile’s name, a label for identification purposes (e.g. to mention the branch, optional), industry type, country and a description of the profile (optional).
If you have a number of organization profiles already, you can use the “Check for existing profiles” button to check for organizational profiles that match the criteria you entered in the name box.
To add the profile, click on “Add”.
You will be redirected to the assessment questionnaire page. When doing assessments, always be sure to select the “Group Function Type”, which is similar to a department. If you are making a general organizational assessment, leave it as the default value.
Fill out the questionnaire by selecting the collectively agreed value for each question. You may add comments for each level of the questionnaire to refer back to at a later stage at the bottom of the questions.
Click on “Go to Next” to scroll through the questionnaire list. After you have finished filling it out click on “Submit”. You will be then redirected to the Organizational Profile page. To view the assessment you filled out, click on the latest assessment, at the top, by click the Function Type record. To simple view the chart, you may click on “View Chart”. After click on the function type, e.g. “Accounting” you will be redirected to the assessment report, from where you can view the chart, comments made during the questionnaire, and comments you can add about the assessment as a whole.
On the right-hand menu box, there are a few other options. You can easily create another new assessment under that organizational profile instead of going back to the profile page. You can view the chart in a new window/tab. You can also print the assessment, which will open up the assessment report in a new page, with a summary but with no identification details present for privacy.
On the bottom boxes, you can view other assessments under the organizational profile, and also view a history of assessments matching the organization profile and function type.
Viewing Organizational Profiles
To view the list of Organization Profiles you have created, click on “Organizational Profiles” under the “Assessment Tool” box. On the next page, your list of organizational profiles will be displayed. By clicking on the profile’s name, you can enter the Organizational Profile page from which you can do more assessments by click “Do Assessment” on the following page.
Viewing Assessments
To view the list of Assessments you have created, click on “Assessments” under the “Assessment Tool” box. On the next page, you can view all your assessments. To view the assessment report, click on the organizational profile name.
Viewing Comments
To view the list of comments you have created on assessments (not including questionnaire level comments), click on “Comments” under the “Assessment Tool” box. On the next page, you can view all your comments. To view the comment of the assessment report, click on the organizational profile name.
Additional Help
The site should be self-explanatory, but there are bound to be times when you have problems in using it, or have wider questions about the best practice that is described there. Contact the administrator with a description of your problem. Also include your name, phone number and email address, and describe as clearly as possible what your problems is, including any error messages which you have seen.